Already, entities using the OpenGov Procurement Suite can search for contracts on Pavilion directly within the OpenGov experience. Now, OpenGov makes it easy to automatically publish contracts to Pavilion for the broader procurement community to use.
Why publish your OpenGov contracts to Pavilion
It can be cumbersome and time-consuming to share contracts with other entities. Sharing your agency’s OpenGov contracts on Pavilion can help you:
- Make sure your entity never misses a contract they should be using. When you add contracts on Pavilion, they'll show up in relevant search results when users from your entity search Pavilion. Pavilion’s search algorithm also helps you find keywords within contract documents themselves. Your teammates and end users can more easily find contracts you've already put into place that they should be using before they consider piggybacking on another entity’s contract.
- Help other public servants. Support your peers by helping them save time finding contracts they can use to make a purchase.
- Support your awarded suppliers to grow their business. By making your contracts available on Pavilion, you can help your awarded suppliers win more government business. This new business can be especially meaningful for your awarded small, local, and diverse businesses.
With OpenGov’s contract sharing upgrade, you can now reduce the manual steps needed to share contracts with Pavilion and keep them up to date.
“We’re excited that new contracts we create and changes we make in OpenGov will automatically show in Pavilion. The contracts we’ve found on Pavilion have helped our staff save time, so it’s great to be able to contribute our contracts so easily.”
-Carrie Mathes, Chief Procurement Officer of Orange County, FL
“Adding contracts to Pavilion allows us to give our local and diverse businesses more visibility and help them reach public entities across the country. Pavilion helps us promote these businesses at a much larger scale.”
-Maria Agrusa, County Procurement Officer of Orange County, CA
How to share your OpenGov contracts with Pavilion
Admin users on OpenGov can easily share their public contracts with Pavilion in a few steps:
Step 1: Make sure the contract record is available on your public contract portal.
Step 2: Make the contract documents public.
And don’t forget: mark your contract as piggybackable so other agencies will know they can use it to make a purchase when they find it on Pavilion. Here’s how to add shareable language to your contract template and how you can benefit from it.
By taking these steps, your public contracts on OpenGov will automatically be shared with Pavilion, and updates will be automatically reflected as well. When verified public entities search for contracts on Pavilion, these contracts will now show up in relevant search results.
Common questions
Q: How often is contract data on OpenGov updated in Pavilion?
A: This happens in near real-time as changes are made to the contract record.
Q: If I make a change in OpenGov, is that reflected on Pavilion?
A: Yes, it will be reflected in OpenGov.
Q: Is there a way to limit which public entities see my contracts on Pavilion, since not all of our contracts will be eligible for piggybacking by all entities?
A: When public entities search on Pavilion, our algorithm personalizes search results to show only contracts they can use, based on data such as:
- Your entity’s contract language
- The supplier’s geographic service area
- The rules and regulations of other entities (entities can pre-approve coops or agencies to show contracts from)
If you have additional questions about how your contracts show up in search results on Pavilion, reach out to support@withpavilion.com.
Q: How can I make multiple contracts public at once in OpenGov?
A: Not currently. However, your entity can decide if your contract records should be public or private by default. You can work with your OpenGov Support team to configure this.
Q: Do I need to share all of my contracts with Pavilion or can I select which ones can be shared?
A: Only contract records and documents that are marked as public will be shared with Pavilion.
Q: Do I need a separate Pavilion account to share contracts?
A: You don’t need a separate Pavilion account to share your Pavilion contracts. However, you’ll be able to view contract documents on Pavilion, personalize your search experience, and gain access to other powerful features to help you find and use contracts on Pavilion.
